Attendance Rules

Part I - GENERAL INSTRUCTIONS FOR ABSTRACTS SUBMISSION OF SCIENTIFIC PAPERS This regulation was updated in May 2020 for a new form of presentation at JPR 2020 Virtual.  
  1. Those interested in submitting abstract(s) of their paper(s) for selection and subsequent presentation at JPR 2020 Virtual, an event that will take place virtually from May 27 to August 12, filled out the registration form with data from the responsible author and the abstract of the paper at www.jpr2020.org.br, through the submission system, until January 6, 2020, at 11:59 pm (BRT UTC -3).
 
  1. Papers registration by fax, CD/DVD, flash drive, email or other means other than the submission system were not be accepted.
 
  1. The author responsible for the registration is in charge of receiving all the communications related to the JPR 2020 Scientific Papers sent by the event organizer and pass them on to the other authors of the paper.
 
  1. Only the responsible author could edit the content of the abstract or request the cancellation of its submission.
 
  1. The responsible author could have edited the abstract submitted until January 6, 2020, at 11:59 pm (Brasília official time), through the abstracts submission system. Changes in the text or title of the abstract, as well as changes in the names of authors and cancellation of submission, were not be allowed after that date.
 
  1. If the submission of a summary had to be cancelled, it must have been done by the responsible author until January 6, 2020, at 11:59 pm (Brasília official time). The submission cancellation had to be made at jpr2020.org.br, through the submission system. We emphasize that when submitting a paper summary to JPR 2020, the author(s) takes on the commitment to present the paper in the event if approved.
 
  1. The abstract should be written in English and also in a second language to be chosen from the ones listed below:
  2. a)      Portuguese
  3. b) Spanish
Abstracts written in languages other than those indicated in this regulation were not be accepted for this event.  
  1. In the space designated "Authors’ Name", the names had to be registered in the following order: the last name in capital letters, followed by the initials of the other names. Example: the name Carlos Aguiar Nogueira should be written as NOGUEIRA, C. A.
 
  1. Advertising or promotional content was not permitted in the abstract content.
 
  1. It is always forbidden to mention in the paper abstract the name of the institution where it was developed and/or where the authors work or any other data that indicates or suggests the authorship of the paper be it in the title, in the body of the abstract or the images of the paper. If this is essential, such name could have been replaced by XXX or XXX or XXX (e.g., Review of 48 Cases of Orbital Tumors of the XXX Institute of Medicine of the XXX Institution). Abstracts which do not comply with this standard will be disqualified.
 
  1. The identity of the patient should be preserved. No data that allows its identification could be presented. Abstracts that did not comply with this standard were disqualified.
 
  1. Only papers summaries that were related or of interest to Radiology and Diagnostic Imaging were accepted. Those who did not meet these prerequisites were disqualified.
 
  1. The author should have classified the paper into a category, in an area, and in a type of study, as described below.
  13.1. Category: Defines the format in which the author wishes to present the paper. The categories then available to be chosen were:  

01.     Printed Papers (PI) – printed poster display.

02.     Digital Presentation (PD) – display on computers via digital file.

03.     Oral Presentation (TL) – oral presentation during classes. Please note: Only original papers will be accepted for this category.

  13.2. Area: By "area" is meant the subspecialty of Radiology and Diagnostic Imaging to which the paper fits. The areas in which the author(s) could have classified their paper were:  
  1. Abdominal / Digestive Tract
  2. Abdominal / Genitourinary Treatment
  3. Biomedicine
  4. Head and Neck
  5. Cardiovascular
  6. Teaching
  7. Physics / Quality Control
  8. Informatics / Management
  9. Intervention
  10. Breast
  11. Fetal Medicine
  12. Nuclear Medicine
  13. Neuroradiology
  14. Pediatrics
  15. Basic / Preclinical Research
  16. PET-CT
  17. Veterinary Radiology
  18. Musculoskeletal System
  19. Radiological Techniques
  20. Chest
  21. Ultrasonography
  If the author enrolled the paper in an area that did not correspond to the one to which the abstract belongs, it might have been redirected by the Scientific Papers Committee to the corresponding area.   13.3. Type of Study: The author had to indicate the type of study used for the development of the paper, according to the following options:  
  1. Original Paper: Original scientific paper, resulting from research, with a contribution to the advance of medical science. This paper should allow other researchers or specialized professionals to repeat the observations described and judge the results and conclusions of the author(s), as well as verify the method of analysis accuracy, discussion and deduction of conclusions. The mode of choice of the sample studied should be mentioned, and particular attention should be paid to the statistical treatment of the results. Only essential and conclusive clinical and laboratory data should be quoted.
 
  1. Case Report: Summary description of special case(s), which, due to its rarity or extraordinary informative interest for the community, transcends the individual patient. The Case Reports may only be entered in the Digital Presentation (PD) category.
 
  1. Pictorial Essay: Essay that conveys a message through illustrations and subtitles, with little text. It is not based on original research, having as the main function the complementary education of specialists.
 
  1. Literature Review: In this type of study the author will work with several cases, from one or several authors. The material is collected, analysis and/or reflection on the subject is made, often seeking controversial aspects or promoting discussions of different opinions through their paper. The recommended structure for a scientific paper should be followed and include the consulted bibliography.
 
  1. The author had to complete all fields that corresponded to the paper abstract. In total, these fields had to contain a maximum of 350 words. The summary fields varied according to the Type of Study selected, as below:
  Original Paper
  1. A brief description of the objective(s)
  2. Material(s) and method(s)
  3. Results and discussion
  4. Conclusions
  Case Report
  1. A brief description of the objective(s)
  2. Clinical History
  3. Discussion and diagnosis
  4. Conclusions
  Pictorial Essay
  1. Introduction and objective(s)
  2. Method(s)
  3. Discussion
  4. Conclusions
  Literature Review
  1. A brief description of the objective(s)
  2. Description of the disease(s), method(s) and/or technique(s)
  3. Discussion
  4. Conclusions
 
  1. It was not necessary to provide references in the abstract registration, but they should have been mentioned in the presentation during JPR 2020.
 
  1. Term(s) having a known abbreviation could be abbreviated after a first occurrence in the text, with the abbreviation in parentheses. Examples: Central Nervous System (CNS), Computed Tomography (CT), Magnetic Resonance Imaging (MRI), Ultrasonography (US), etc.
   
  1. The author of Original Papers had to indicate if the paper was registered in the Committee of Ethics in Research (CEP, Brazilian initials) of the National Commission of Ethics in Research (National Council of Health/Ministry of Health). If the paper had it, the author had to mention the registration number when registering the abstract.
 
  1. The author had to submit a single file in PDF format with up to five figures/slides with paper-related subtitles and it could contain images, tables and/or The figure(s) contained in this file must had to be original, that is, they could not be extracted from the literature or third parties authorship papers.
 
  1. The responsible author was able to follow the JPR 2020 website for information on whether or not the enrolled paper summary was approved.
 
  1. The approved papers wer released on February 7, 2020. If there was a need to change the date of disclosure, the Scientific Papers Committee would have undertaken to previously disclose the new date on the event's website (jpr2020.org.br).
 
  1. Possible expenses associated with the submission of papers are the authors’ responsibility.
 
  1. Every paper approved for presentation at JPR 2020, whether in the Printed Paper, Digital Presentation or Oral Presentation category, had to be prepared in PowerPoint format and sent to the Radiological and Diagnostic Imaging Society of São Paulo (SPR) until March 16, 2020 (more information on item 31).
 
  1. This PowerPoint presentation did not have a minimum number of slides, but it had to contain a maximum of 30 slides. The content should be designed so that participants can read the presentations, study them, understand them and learn from it independently, during JPR 2020 or later.
 
  1. The author had to declare in one of the initial slides of the presentation if he/she had any conflicts of interest. If so, the conflict had to be informed.
 
  1. For papers enrolled in the Printed Paper (PI) category, the last slide in the PowerPoint file should have been a panoramic image of the poster (layout similar to that of the poster that will be displayed during the event).
 
  1. Literature Review and Pictorial Essay papers had to be composed of original images. We did not accept papers in which all or most of the images were taken from the internet, books, scientific journals, etc.
 
  1. It was necessary to quote the source when the illustrations used were not original.
 
  1. The author should have mentioned in the paper presentation, be it the Printed Paper, Digital Presentation or Oral Presentation, if he/she had registered with the Committee of Ethics in Research (CEP) of the National Commission of Ethics in Research (National Health Council/Ministry of Health).
 
  1. Authorship with Responsibility: All papers approved for submission at JPR 2020 had to contain the contribution(s) of each author to prepare the paper, at the end of the text, after the bibliography. (Examples: idealization, case-finding and bibliographic, proofreading, , see the model used on Radiology). This quotation should have been made only in the final version of the paper, sent to SPR for submission at JPR. It is not necessary to quote it when submitting the abstract.
 
  1. The maximum size of the paper's PowerPoint file should have been 30 Megabytes.
 
  1. The PowerPoint presentation of the paper had to be submitted to SPR in two ways:
   
  1. Through the submission papers system, at jpr2020.org.br.
  2. Through correspondence companies such as Post Office, DHL, FedEx, , to the following address: Av. Paulista, 491, cjs. 31/32, CEP 01311-000, São Paulo, SP, Brasil. In the case of this delivery system, the presentation should be recorded on CD or DVD. This CD/DVD must be identified with the following information on the disc and its cover:
 
  • Paper code generated when submitting the summary.
  • Paper title, as registered in the summary submission system.
  • The area in which the abstract was enrolled.
  • The category in which the paper will be presented in the event (Printed Paper, Digital Presentation or Oral Presentation).
  • Name of the main author, as registered at the time of the abstract submission.
  • Contact details of the main author.
The lack of identification and other data could disqualify the paper.  
  1. The CD/DVD sent through mail carriers had to have the freight and other taxes paid by the sender at the time of the posting. Correspondences that were not sent under these conditions weren’t received by SPR.
 
  1. The author is no longer able to change the file after sending it to SPR.
 
  1. If the author did not send the PowerPoint presentation of his/her paper until the date stipulated on item 22 of this regulation, March 16, 2020, he/she will suffer penalties that will vary according to the paper category, as described below:
  34.1. Printed Paper (PI):
  1. The poster may be exposed at the event, but it will not be evaluated by the JPR 2020 judging committee;
  2. The digital version of the paper (PowerPoint) will not be presented at JPR 2020.
34.2. Digital Presentation (PD):
  1. The paper will not be presented at JPR 2020, being automatically disqualified.
34.3. Oral Presentation (TL):
  1. The paper may be presented orally at JPR 2020, but it will not be evaluated by the JPR 2020 judging committee.
  2. The digital version of the paper (PowerPoint) will not be presented at JPR 2020
 
  1. Approved papers must be presented during the JPR 2020 Virtual according to the characteristics of the category in which they were registered by their authors or according to the category to which they were directed by the Scientific Papers Committee.
  2. The presentation certificate of the paper will be accessible in digital version on the website www.jpr2020.org.br, at the end of the period of the event.
  1. Authors of Oral Presentations will present their work orally on the JPR 2020 Virtual class platform. From May 27, the accepted papers for JPR 2020 Virtual can be consulted at www.jpr2020.org.br in digital format.
  2. Published images will have a minimum resolution for viewing on screen / web, which prevents misuse or malicious use in printed publications or periodicals or even published on the web.
  1. The email of the author(s) responsible for the paper was disclosed in the special supplement, "JPR 2020 – Scientific Papers", for any exchanges of information.
 
  1. Other cases not mentioned in this regulation will be decided individually by the JPR Scientific Papers Committee, as needed.